Withdraw a Proposal

Proposal submissions are no longer being accepted.

If you can no longer present at the Forum, use link below to withdraw your proposal.

Session Formats and Presenter Expectations

Presenter Checklist

SCHEDULE: The date and time of your presentation can be found in the National Adaptation Forum program. Please note that the schedule is still subject to change as details are finalized leading up to the event.

REGISTRATION: All presenters are required to register for the event. There is not a discounted rate for presenters. Registration details and a link to register can be found here. We encourage presenters to take advantage of early bird registration pricing which will end on April 8th.

HOTELS: The Forum will take place at the Saint Paul RiverCentre and overnight accommodations are available to Forum participants at a discounted rate of $139.00/night plus taxes and fees. Reservations at the group rate are available until April 21stor until the block is full; whichever occurs first.

MOBILE APP: The Forum will use Whova as the Mobile App to which attendees will gain access shortly before programming begins.  Whova will serve as a main source of the most up-to-date information about The Forum (including the full schedule). Speakers/presenters will receive a separate email from Whova inviting you to log into a speaker portal where you can upload a bio, profile image, link your socials, and more.

ACCESSIBILITY: As you put together your presentation materials please keep the guidelines below in mind to remove potential barriers for interaction with your material.  You can find a helpful resource here.  Some key guidelines include:

  • Use legible sans serif fonts sized as large as possible (see poster session format guidelines below for font size recommendations)
  • Use black or dark blue font color with simple no or low-color backgrounds. If using color, be sure there is a high contrast between text and background.
  • Text should include essential points only and strive for list form
  • Add alt text to images

Session Information

General Breakout Room Format

All breakout rooms will be equipped with a laptop, projector, two microphones, and wifi. There will be a dedicated volunteer in each room to time keep and troubleshoot any minor tech issues. In addition, there will be “floating” tech staff to help with larger issues that may arise.

Session organizers are responsible for bringing any additional materials that may be necessary (e.g., flip charts, post-it notes, markers).

Poster Session Format

Two hours

  • The poster session will be held in the evening of Tuesday, May 14th in conjunction with the Margaret A. Davidson Networking Reception
  • Posters will remain up throughout the entire week
  • Posters must be removed no later than noon on Thursday, May 16th or they will be recycled
  • Posters can be at most 36 inches in length and 42 inches in height
  • We recommend at least a size 24 font
  • Presenters will be responsible for hanging and taking down their own posters; the Forum Team will provide thumb tacks for hanging 
  • Presenters should stand by their poster for at least one hour, but longer is recommended
  • Presenters will need to have their poster printed before the event
  • Presenters are responsible for printing their posters
  • If you’d like to print your poster on-site, we recommend that you use the Loffler Business Center located in the RiverCentre. Poster orders should be placed in advance to ensure they will be ready upon your arrival.